Introduction

When you use FirstAgenda Management , your personal information is processed. This privacy policy helps you understand what personal information FirstAgenda Management collects and why, as well as how we handle, protect, store, export, and delete your personal information.

Personal data is any information relating to an identified or identifiable natural person, such as an email address, physical address, phone number, etc.

Contact us

If you have any comments or questions about this Privacy Policy, or any other privacy-related questions, including those regarding a possible breach of your privacy, please contact us by sending an email to dataprivacy@firstagenda.com.

You can also contact our office at:

Visma Public Technologies A/S

Address: Axel Kiers Vej 5A, 8270 Højbjerg

CVR: 37098922

FirstAgenda Management as a data processor

FirstAgenda Management is provided by Visma Public Technologies A/S. For the personal data processed at FirstAgenda andManagement as part of your organization’s use of the solution, your employer, municipality, region, or school is the data controller. FirstAgenda andManagement act as data processors in these cases and process the personal data on behalf of and in accordance with the instructions of the data controller. For more information on this, please contact customer support for the relevant service.

If you wish to exercise your rights regarding the processing of your personal information at FirstAgenda Management , you must contact the organization (employer, municipality, region, or school) that granted you access as a user of the solution.

FirstAgenda Management as the data controller

In certain cases, FirstAgenda Management is the data controller for your personal data processed in the solution. This is the case when FirstAgenda Management itself determines the purposes and means of processing personal data. When FirstAgenda Management is the data controller for your personal data, this section applies. If you would like to learn more about FirstAgenda Management ’s general processing of personal data and the specific information collected through the website, please refer to the general privacy policy (firstagenda.com/privatlivspolitik-cookies).

Treatment Activities

FirstAgenda Management processes your personal data for the processing activities described below.

Use of Cookies

When you use FirstAgenda Management , we place cookies on your device that are strictly necessary for the solution’s functionality. These cookies ensure that the solution works properly by enabling basic functions such as page navigation and login. The solution cannot function properly without them. Our legal basis for processing this personal data is our legitimate interest in providing you with a functional solution, in accordance with Article 6(1)(f) of the GDPR.

Safety and security

FirstAgenda Management processes personal data to detect, mitigate, and prevent security threats and misuse, as well as to perform necessary maintenance and troubleshooting. The personal data involved includes your name, email address, and user and web traffic data, such as login ID, username, IP address, and device information.

The legal basis for our processing is our legitimate interest, as set forth in Article 6(1)(f) of the GDPR. This legitimate interest is to maintain a secure environment for our customers and our operations.

We retain your personal information only as long as necessary to fulfill the purpose of the processing, and your personal information is typically deleted 30 days after the contract ends.

Service Improvement

FirstAgenda Management We continuously strive to improve and develop the quality, functionality, and user experience of our products and services. The personal information we process includes your name, email address, and user and web traffic information such as login ID, username, and IP address. In addition, we process statistics that show how you use our software.

The legal basis for our processing is our legitimate interest, as set forth in Article 6(1)(f) of the GDPR. This legitimate interest is to ensure that we meet our customers’ expectations and fulfill our contractual obligations. In accordance with the subscription terms, this data is used in an anonymized and aggregated form for the ongoing development and improvement of the solution.

We process your personal information only for as long as necessary to fulfill the purpose. Data is deleted no later than 30 days after the contract ends.

How Your Personal Information May Be Shared

FirstAgenda Management is part of the Visma Group, which consists of several companies. To maintain an overview and insight, we may share your personal information across companies within the Visma Group.

FirstAgenda Management We may also share your personal information with external third parties in the following circumstances:

Data Processors

FirstAgenda Management uses data processors to process personal data. These data processors are typically providers of cloud-based services or other IT services. When we use data processors, we enter into a data processing agreement to protect your rights. If data processors are located outside the EU/EEA, we ensure a valid basis for the transfer on your behalf, including through the use of the EU’s Standard Contractual Clauses (SCCs). You are welcome to request more detailed information about our data processors by contacting us as described in the “Contact Us” section. You can read more about our use of subprocessors here: https://www.firstagenda.com/gdpr. 

Public authorities

The police and other authorities may request access to personal data from FirstAgenda Management . In such cases, we will only disclose the information if there is a court order or a similar valid legal basis.

Your rights

You may exercise the following rights regarding our processing of your personal information:

• Access. You have the right to request a copy of the personal information we process about you.

• Correction. You have the right to request the correction of inaccurate personal information about you.

• Deletion. You may request the deletion of personal information about you.

• Restriction. You may ask us to restrict the processing of your personal information.

• Data portability. You may ask us to provide you or others with your personal data in a structured, commonly used, and machine-readable format.

• Objection. You have the right to object to our processing of your personal information based on legitimate interests or for direct marketing purposes.

Please note that certain exceptions or limitations may apply to the above rights, depending on the specific circumstances. In such cases, we will provide you with detailed information about the relevant exception or limitation and assist you in exercising your rights to the fullest extent possible in accordance with applicable law.

Please send an email to dataprivacy@firstagenda.com to submit requests as described in this section.

Finally, you also have the right to file a complaint with the data protection authority regarding our processing of your personal data. In Denmark, this is the Danish Data Protection Agency, Carl Jacobsens Vej 35, 2500 Valby, www.datatilsynet.dk.

Changes to

We encourage you to review this privacy policy on a regular basis. If we make significant changes to the privacy policy that materially alter our processing of personal information, we will notify you of such changes.

The Privacy Policy was last updated on September 24, 2026.