Cut a good piece of your
meeting time

Smaller organization, council, committee or board

Simple meeting creation and user-friendly preparation

Even if you have a smaller board or organization, the need for an easy-to-use meeting solution where meeting materials can be easily distributed and attendees can prepare remains the same.

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Graphic illustration of an agenda being created in FirstAgenda Prepare

Collected meeting material

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With our digital meeting solution, you get all your meeting materials in one system, so both you and your attendees don't have to keep track of meeting documents in an email inbox.

Versioning meetings

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You can easily replace your new versions of the uploaded files and send the new version of the meeting to the meeting participants. Everyone will always have the same version of the meeting and documents. This way, no one is making decisions based on outdated data.

Minutes and archiving

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Taking minutes is not everyone's favorite task - and there are often several ways to do it. That's why it can be useful to have a flexible solution that makes it easy to read the review, but also to take the minutes out of the system and either publish them or save them in your own archives as a PDF

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Collaboration

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The ability to make markups and share comments with other meeting participants strengthens internal communication prior to the meeting and ensures a more efficient meeting. 

Preparation and history

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In your inbox and on your digital desktop, it's easy to lose track of your preparation and it can be difficult to find your history. With the meeting solution, you can keep track of your preparation and easily find previous meetings, decisions and notes

Ease of use increases efficiency

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Maybe you only have 4-8 meetings a year where you need a digital meeting solution. This means that ease of use becomes an important factor so you can focus on the decisions that need to be made

Overview of functionalities in the FirstAgenda meeting suite

As a smaller organization or board, we recommend using our main module FirstAgenda Prepare .

Below you can get a quick overview of the functionalities of FirstAgenda Prepare. You can also easily see the functionalities of the other products if you don't think Prepare can cover all your needs

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    • Simple meeting creation

    • Versioning of agendas/documents

    • Send for review

    • Handling confidential material

    • User rights at different levels

    • Authentication function

    • ADFS login (SSO)

    • Preparation tools

    • Search across

    • PDF generation at agenda, item and document level

    • Automatically delete meetings

    • Web app + iPadOS app

    • Integration to DMS (SBSYS, GetOrganized, KMD Nova, Acadre MM, Public 360, Fujitsu Edoc, Elements, etc.)

    Read more about Prepare

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    • Multi-level templates

    • Setting up meeting rows

    • Setting up deadlines

    • Overview of tasks and meeting process

    • Collaboration at point level

    • Integration to DMS (Workzone, Workpoint, IMS Case)

    • Integration for Prepare

    • User rights at different levels

    • Web app

    Read more about Management

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    • Attendance management

    • Automatic summoning of substitutes

    • Multi-level user rights

    • Handling suggestions both before and during the meeting

    • Manage and sign up for speaker lists both before and during the meeting

    • How to hold a vote

    • List, a/b and anonymous voting

    • Automatic generation of minutes

    • Large screen view

    • Confidentiality assessment

    • Integration for Prepare

    • Integration to DMS (Elements)

    Read more about Live

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    • Publication of agenda and minutes

    • Custom styling

    • Subscribe to agendas/minutes

    • Integrated iFrame or standalone site

    • Search across

    • Download as PDF

    • Possibility to restrict access

    • Grouping of teams

    • Postpone publishing

    Read more about Publication

Hear it from our customers

"Today, our board members get the information they need in a very simple way. They can always find older documents again, and we quickly save half a day on preparation. We also save a lot of paper."

- Michael Skov, Senior Advisor, Movia

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Safety and security

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Confidential material

If you send out material by email, it's easy to include material that may contain personally identifiable data or end up in the wrong person's inbox.
You can eliminate this concern by keeping the material in the meeting solution, where you can also deselect individual people at both item and attachment level to ensure that the material is only seen by the right people.

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User management

To maintain efficiency, it is important to have structure and a clear division of roles. At Prepare , we distinguish between the different roles and what rights each role has. This gives your users access to exactly what they need and no more.

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GDPR compliant

When you use FirstAgenda's solutions, you can rest assured that you are compliant with GDPR regulations. At FirstAgenda, we know the importance of our customers' data being hosted in a secure environment in Europe and that all communication is encrypted.

FirstAgenda has been delivering digital meeting solutions since 2011

Meetings held in Prepare

Users

200+

97%

Of the Danish municipalities use Prepare

Boards of directors

46k+

500k+

Learn more about larger organizations and boards

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Get a presentation of FirstAgenda's meeting suite

Just reach out to Aleksander

Aleksander Pedersen

+ 45 24 48 47 89
alp@firstagenda.com

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