Agile implementation kick-started our agenda publication

Esbjerg Municipality wanted a simple and effective digitalisation of their agenda publication that at the same time could work in collaboration with their existing systems. An agile and effective cooperation process secured that this became a reality.

The work with minutes is often a slow and comprehensive process affected by countless manual workflows, which is a recognisable situation for Esbjerg Municipality. Here, the employees were frustrated over the amount of workload when uploading meeting minutes. The process took a lot of time and required that the responsible remembered all activities from the entire workflow. When the municipality decided to implement a new webpage, it needed a digitalisation of the agenda publication.

Knowledge of the solution makes the process more effective

Esbjerg Kommune anvendte allerede FirstAgenda Prepare til at planlægge og administrere møder, og da FirstAgendas dagsordenspubliceringsværktøj FirstAgenda Publication enkelt kunne integreres med løsningen, var der ikke langt fra behov til første møde med FirstAgenda. Her blev Publication præsenteret for repræsentanter fra kommunen, og der blev efterfølgende etableret et effektivt samarbejde om implementeringsprocessen mellem kommunen og FirstAgenda.

”Præsentationen var meget ligetil, og vi kunne hurtigt se, at mange af vores behov var besvaret i løsningen. FirstAgenda introducerede straks projektlederen, og så tog det egentligt bare fart med at starte implementeringen,” siger Martin Vinter, digitaliseringskonsulent i Esbjerg Kommune.